Club Rules



1. Members who resign from the Club remain liable to pay a subscription for the month in which their resignation takes effect. Members who are removed from the membership list by the Committee will be deemed to have given one months notice of resignation on the later of the day that their subscription expired or the day on which they last used the Club’s facilities and be liable to pay a subscription accordingly.

2. Recognisable bodies of students may pay their subscriptions by academic year.

3. a) A family, consisting of 2 Senior Members and their 2 or more children who are Junior members, will be entitled to pay a reduced rate of subscription - the subscription for the second child will be half the appropriate rate and for the third and subsequent children one quarter of the appropriate rate.

b) The rate of subscription for a new member will be one twelfth of the annual subscription multiplied by the number of months remaining until 31st March next from (and including) the month in which the application for membership was made.

c) The Committee may reduce the subscription payable by members who are suffering financial hardship.

4. Persons who are or have been members of the Club and have, in the opinion of the Committee, rendered good service to the Club may be offered Senior Membership for life by the Committee, for a sum agreed by both parties. Such Members will be entitled to full use of the Club’s facilities.

5. The individual levy imposed from time to time by British Rowing shall be added to the Members subscription then appertaining.

6. No member shall be allowed to use the Club’s boats or boating facilities if their subscription is in arrears. The Membership Secretary will notify the Captain of those members who have paid and their class of membership and provide a list of members whose subscription is in arrears.

Organisation of Rowing

7. A Rowing Committee appointed by and at the discretion of the Captain shall assist him/her in organising, selecting and coaching crews during the season.

Care and use of boats

8. The member pulling the stroke oar in any boat shall have command of the crew unless another member has been designated by the Captain.

9. No member shall be entitled to the use of more than one boat at a time, nor to remove any boat from the Boathouse, except for bona-fide immediate use, or to retain such a boat unless he/she remains personally in charge of it. Any dispute regarding the use of any particular boat or boats shall be settled by the Captain.

10. Members shall only use such class of boats as the Captain shall from time to time deem them qualified to use.

11. Associate and Patron Members and Visitors to the Club may use the Club’s boats and/or boating facilities with the Captain’s permission. Such persons shall pay a fee determined by the Annual General Meeting. No visitor shall be permitted to use Club equipment to the exclusion of a member of the Club.

12. All members before taking a boat (including a coaching launch) out shall enter in the book provided for that purpose at the Boathouse their names, the time, name of boat used, and the name of any persons who may accompany them who are not members of the Club. When returning the boat to the Boathouse the book must be signed to show that the outing has been completed.

13. Members are responsible for ensuring that any boats or other equipment that they use is in a safe condition before and after they use it. Any action taken to meet that responsibility shall not make other equipment unsafe or unusable. Any damage to boats or other equipment shall be reported in the manner designated by the Captain.

14. Any person breaking or injuring anything belonging to the Club by negligence or improper usage shall pay a sum to repair or replace the same as may be directed by the Committee.

15. The boats shall be returned to the Boathouse the same night but the Captain may make any special order with reference to the return of the boats.

16. Every member on landing from a Club boat, or boat being used by the Club, shall assist in cleaning and housing such boat and in doing so shall follow the directions of the responsible officer present or Boatman.

17. Club blades shall not be used until painted in Club colours.

Public Races

18. Regatta uniform shall be the Racing Strip of the Club.

19. No member shall represent the Club in any public race without first obtaining the sanction of the Captain. No member whose subscription is in arrears shall represent the Club in any public race.

20. Members are responsible for their own race entry fees and shall pay fees before they race. No member whose race fee payments are in arrears shall represent the Club in any public race.

21. The Captain shall be responsible for entering the crew to compete in any race. The General Committee shall decide what expenses, if any, of such crew shall be paid by the Club.

Access to the Boathouse

22. The Committee will publicise the normal opening hours of the Club and ensure that the Club is open at those times. The Committee will issue keys to those members responsible for opening the Club at the start of sessions and closing at the end of sessions.

23. Other members may apply to the Secretary for a set of keys stating why they need access to the Club outside of the normal hours. The Committee will consider each case on its merits but would expect to approve applications from members who store privately owned boats at the club.

24. Keys for premises owned by Gloucester Boathouse Limited are issued subject to the Club and members receiving those keys agreeing to abide by the access and security policies set by that company. Where a limit is set on the number of keys in circulation, the Committee will distribute them equitably among those applying for keys to ensure the greatest benefit to the totality of the membership.

25. The Committee will document the responsibilities of key holders and key holders shall sign to acknowledge acceptance of these responsibilities. A deposit set by the Committee will be payable for any set of keys issued. When the reason for issuing the keys is no longer valid, the keys shall be returned and the deposit will be repaid.

Privately owned equipment

26. Privately owned boats and other equipment may only be stored in the Boathouse with the approval of the Captain; a storage fee, payable in advance, may be charged as determined by a General Meeting of the Club called for that purpose.

27. Senior and Junior members are entitled to use the Club’s boating facilities with their private boat. Other members will not be entitled to any use of the Club’s boating facilities without the express permission of the Captain and will pay a usage fee determined by the Annual General Meeting.

28. Privately owned equipment is stored at the owner’s own risk and the owner is responsible for insuring the equipment (including adequate Public Liability insurance). Proof of insurance shall be produced within 14 days of a written request made for it by the Captain or Secretary.

29. Private boat owners are responsible for ensuring that their boats display identification as required by the rules of British Rowing. The use of GLR identities shall be agreed with Captain before they are applied to boats.

30. Where privately owned equipment is stored on property owned by Gloucester Boathouse Ltd, the owner shall comply with any rules or instructions issued by Gloucester Boathouse Ltd. The Committee shall ensure that any such rules or instructions are brought to the attention of members as soon as is practicable.

31. Privately owned boats and other equipment shall be removed from the Boathouse if the owner ceases to be a member of the Club or if storage fees are unpaid. If the equipment is not removed, the Committee shall be entitled upon giving one month’s written notice to the owner, at their last known address shown in the register of members, to sell or, if not saleable in the opinion of the Committee, dispose of the equipment and to deduct any monies due to the Club (whether by way of arrears of subscription, disposal costs or otherwise) from the net proceeds of the sale before accounting for the balance (if any) to the owner. Any balance not claimed within six years will be used to further the objectives of the Club. The owner will continue to be liable for any debts (eg arrears of subscriptions, disposal costs) not covered by the proceeds of the sale of equipment.

Members’ Responsibilities

32. During each year, every member shall help run at least one event organised by the Committee.

33. In addition, during each year every Senior or Junior member shall provide at least 8 hours service for the club. The service can include but not be limited to: organising and helping at GRC events; coaching; maintenance; cleaning; other work activities at the clubhouse and fundraising. Members can request to opt out of the service obligation, subject to the agreement of the committee.

Codes of Conducts, Policies and Procedures

34. The Committee shall be responsible for developing codes of conducts, policies and processes, hereinafter collectively referred to as “codes”, to amplify or supplement the Club’s Constitution and Rules. Permanent adoption of new or altered codes shall not be made without the consent of a simple majority of the members present and voting at a General Meeting called for that purpose. Proposals for adoption must be displayed in the Clubroom for a minimum of 10 days before the General Meeting at which they are to be discussed. The Committee may temporarily introduce new or changed codes at their discretion. Temporary changes shall be displayed in the Clubroom for at least 10 days before they take effect. Temporary changes shall be submitted to the next General Meeting of the Club for approval.

Alterations to the Rules

35. The Committee may make temporary changes to these rules at their discretion. Temporary changes shall be displayed for at least 10 days before they take effect. Temporary changes shall be submitted to the next General Meeting of the Club for approval.

36. Permanent changes to these Rules shall not be made without the consent of a simple majority of the members present and voting at a General Meeting called for that purpose. Proposed changes to these rules must be displayed for a minimum of 10 days before the General Meeting at which they are to be discussed.

Last changed: 5th September 2019