Committee Meeting held at
on
Present: Mark Pollard (Chairman), Deirdre Squire, Rachael
Britnell, Phil Cheeseman,
Clive Pendry, Helen Russell, Zoe
Mandeville and Stephen Rose.
Apologies: Gill Ragon, Brian Nelson
and Rupert Charley.
Appointment of Treasurer
In accordance with the
Constitution of the Club (rule 20), the Committee unanimously agreed to appoint
Rachael Britnell to fill the vacant post of Treasurer
until the next General Meeting of the Club.
Captain’s Report / Rowing
Committee report
Deirdre reported that a new
80Kg coxless 4 had been ordered from Janousek’s. Rich
Woods had negotiated a 10% discount, the cost will be
£7500. Four sets of blades are to be bought by the Junior
squad – the money coming from the balance in the old Junior account plus the
surplus from the Easter training camp.
The Men’s squad did well at
The Club is very short of
coxes. Sue Berry has been on a level 1 coxing course and is willing to run a
similar course for coxes at the Club.
The Club needs to purchase
some larger lifejackets for coaches to use.
The prop guard has been
fitted to the launch. It was agreed that CLC should be encouraged to fit one to
their launch.
The Junior
squad, rowing as Gloucestershire Schools, did well at the Ball Cup. There were
4 individual wins and 4 second places. Overall, the squad came 2nd.
Five crews were selected to represent WAGS in the Junior Inter-Regional Regatta.
There is to be a meeting
with the University boat club on Friday 2nd June to discuss the
future relationship between the clubs. Mark, Clive and Gill will represent the
Club.
06040303: Deirdre to organise a ballot of members to decide which kit
to adopt as the preferred racing strip. Done.
The old kit (with diagonal stripes) was preferred.
Secretary’s Report
It
was agreed that Martin and Gerry Jones could have a set of keys to the Club.
(Post meeting note: these have been supplied and the deposit paid.)
Membership
05101705: Gill to produce notice of duties and get a copy to every
member. Ongoing The draft notice was approved by the Committee. (Post
meeting note: now done.)
05121207: Gill and Caz to
develop a list of email addresses for Senior members. Ongoing. Almost complete.
Rachael asked for a list of
members so that she could check that all subscriptions have been paid. Action
06052201 Rachael to draw up a list of all members who have paid to
date and pass to Mark who will check for omissions.
Treasurer’s Report
Action 06052202 Mark will identify 2 members to act as auditors for last
year’s accounts.
It was confirmed that the
Chairman, Treasurer and Secretary will be signatories on the Club’s accounts
with any one able to sign for the day-to-day accounts and any 2 to sign on the
savings accounts.
The decision to put profits
from the 200 Club and from the Bar to the new boathouse development was
re-affirmed.
Rachael reported that the
Curry night made £170 profit on food sales.
Safety
Clive reported that there had been 9 incidents (capsizes)
in April (compared to 1 in the January-March period).
There had been a safety
meeting at
Following the last meeting, Clive
had issued some suggestions concerning safety rules for canoeists using the
Club. He was still waiting for a response from
The canal diversion has
introduced new risks for crews where the canal narrows under the new bridge. Action
06052205 Clive to suggest revised navigation rules taking account of the
new diversion.
The Risk Assessments for the
Pub&Club, Regatta and LD Head have been updated
following comments from BW.
Fund Raising
The Pub & Club training
period is proceeding. Thanks were recorded for the work that John Squire had
done to get the boats ready. Stephen reported that it appeared likely that the
Red Cross would not be able to supply 1st Aid Cover for the event.
It was felt that there were enough qualified 1st Aiders
at the Club to provide sufficient cover for the event.
Futures
06040304: Stephen to start planning a presentation for members of the
land purchase current proposals. Ongoing A start has been made
06040308
Stephen to present initial ideas for
raising money for the new boathouse to the next Committee meeting. Ongoing A first draft was passed round at the
meeting. Phil asked whether the Club would qualify for any of the £20M Olympic
funding. Action 06052206 Stephen to check on qualifying rules for the
£20m Olympic funding.
06040309
Stephen to write a summary of the
land purchase negotiations for Gill to circulate to members. Done.
Mark reported that a group
had met to discuss the future shape of the Club. Their discussions have been
structured around the ARA Strategic Plan template. Their conclusions are being
written up and will be circulated to the Committee for comment. As part of the
process of drawing up a Strategic Plan, the Committee still has to approve the
Junior Plan circulated earlier in the year. Action 06052207 Mark to
circulate the notes on the future shape of the Club for comment.
The City Council was due to meet
on the day of the Committee meeting to decide whether to build a major junction
on the bypass to provide improved access for the Netheridge
Farm site – it was later learnt that approval had been given. In early June a
decision will be made on which of 2 competing schemes for developing the site
is to be adopted. Both schemes include a site for the Club and once the
decision has been made the Club will be able to enter final negotiations for
purchasing land for development.
Premises
Phil is investigating the
leaking roof which is making the weightroom wet. Phil
is also investigating a replacement lock for the front door.
Regatta Committee
Stephen reported that one
field that had previously been used for the Long Distance Head belongs to BW but ownership
of the other is not known. There is also a piece of common land that can be
used but permission should be sought from the Parish Council (or similar body)
out of courtesy. It was suggested that somebody should contact the Pirton bridgeman to find out who
to contact for access to the fields and common land. Action 06052208 Stephen
to ask Laurence to contact the Pirton bridgeman to find out who owns/controls access to the
fields needed for parking at the LD Head.
06020606: Gill to discuss (Regatta) options with Ross. Done. Gill and Stephen
met Ross Regatta Committee on 9th April. An outline agreement had
been reached on running Gloucester Regatta at Ross and estimated costs were
less than expected expenditure. Ross have still to
confirm that their arrangements for First Aid (
Publicity/website
Martin Jones had sent Stephen
a draft publicity brochure on the day of the meeting. Action 06052210 Stephen
to circulate Mr Jones’ publicity brochure for comment.
Deirdre and Mark are now
able to update parts of the website.
AOB
06040310
Gill to check whether she has the
spare part for the Cat trailer winch. Closed.
She did not. A&D Marine have a winch for £92+VAT
but it is too heavy. Action 06052211 Phil to find out whether the
trailer business on
Date of next Committee
meeting: