Committee Meeting held at
on
Present: Mark Pollard (Chairman), Deirdre Squire,
Caroline Joseph, Laurence Boakes, Phil Cheeseman, Clive Pendry, Gill Ragon, Brian Nelson, Rich Woods, Zoe
Mandeville and Stephen Rose.
Apologies: Helen Russell and Chris Widden
(CLC)
Treasurer’s Report
Membership fees have been
received from
The repair to the Roger
Stephens had cost £1000+ and £885 has been spent on spares. The insurers have
paid £2000 to write off the Roland Whitney. There is money available to spend
on new equipment. Action 06040301: The Rowing
Committee will decide how best to spend the money for new equipment.
We are roughly keeping to
this year’s budget. Last year’s accounts will be finalised this month. We need
to have them audited.
Captain’s Report / Rowing
Committee report
The University is now
self-sufficient. They need a set of keys.
There are lots of beginners
in training. Despite a short training period the women’s 8 came 165 at the
WHORR. The men’s 8 were 187th at the HORR – 39th of 87 S3
crews. Four crews have been selected to represent WAGS at the Junior
Inter-regional Regatta: WJ14 1x (Leigh Bowdler); WJ14
2x (Laura Springham, Josie Ashworth); MJ14 2x
((Hayden Sansum, David Pollard); MJ15 1x (Will
Jones); MJ16 4x- (Richard Sansum, Lyndon Cook, James Brown ) [composite with
Wins at Gloucester Head were: VD 2x (John Squire and James
Dorer); S2 2- (Aaron Squire and Graeme Hill);
OJ13 4x+ (Amy Voysey, Becky Coates, Natasha Cook, Leanne Phillips and
Marcus Bicknell); WJ14 1x (Leigh Bowdler); MJ14 2x (Hayden Sansum,
David Pollard); MJ15 4x+ (Sam Thornton, Lyndon Cook, Will Jones, Tom Chew,
Patrick Pollard); WJ18 2x (Becky Sammon, Alex Hall)
05101706: Deirdre to obtain costings for
external boat racks. (Laurence had passed some comments on the designs and
these will need to be accounted for in the revised costings.)
Closed – there are no funds for this at present.
06020602: Phil to get prices/parts for launch fuel tanks/spares. Done. £45+VAT each. It was
agreed not to purchase these (unless we can get them through sponsorship.)
06020604: Laurence to
speak to kit manufacturers regarding
prices, as soon as possible. Done.
06020605: Deirdre to find out from Debs how many members have bought
the new kit. Done
Laurence reported that the
design of the vest has no effect on the price. Deirdre reported that 12 members
had purchased the new style kit. Action 06040303: Deirdre to organise a
ballot of members to decide which kit to adopt as the preferred racing strip.
06020608: Caz to come up
with figures re boat buying. Done
Laurence and Deirdre had
circulated some boat prices before the meeting. These will be passed to the
Rowing Committee for consideration.
06020609: Chris to ask Julian to look at Au Pair on Wednesday. Closed.
06020610: Caz agreed that parts could be ordered (e.g. riggers)
which were damaging boats. Deirdre to
order parts. Done. This almost exhausted the
“spares and repairs” budget but it was agreed to extend this by £500 to allow
purchase of further spares as required during the remainder of the Club year.
Secretary’s Report
05071806:
Mark and Deirdre to complete the ClubMark process. Ongoing. Deirdre
reported that the process is almost complete.
To help Clubs take advantage
of publicity surrounding the World Rowing Championships, the ARA will be placing ARA advice /
guidance on running introduction to rowing schemes on their website in June.
Membership
05101705: Gill to produce notice of duties and get a copy to every
member. Ongoing The draft notice was approved by the Committee.
05101709: Gill to add a note on the rules for paying subscriptions
to the notice that she is preparing for members. Done Included in the
draft notice.
05121207: Gill and Caz to
develop a list of email addresses for Senior members. Ongoing. Almost complete.
New Members approved by the Committee were: Evelyn Richardson,
Brendan Goss, Chris Morrill, Peter Barnes, Annette Barnes, Andrea Waldeck, Simone Spencer, Harry Schmidt, Stuart
Cheers-Berry, Steven Surch (all Senior), Steph Bailey Cooper (Cox/Coach), Niklas
Middleton, Jodie-Hannah Barnes, Dan Wolsk (all
Junior)
Safety
Clive reported that most of
the Club’s boats have buoyancy compartments. The exception is the old eight for
which we have buoyancy bags but they have not been fitted. We also need to
organise a capsize drill for all members. These matters were passed to the
Rowing Committee to deal with.
Since the last meeting, the Risk
Assessments, Emergency Services Letters, Safety Plans etc have been completed for:
Head; Regatta; Long Distance Head; and Pubs and Clubs Regatta
Very few incidents have been
recorded in the incident book – probably because they are not being reported
rather than not happening. We need to encourage people to report even minor
incidents so we can guard against any potential problems.
The Club Risk Assessment has
been completed and is ready to be submitted via OARA.
05101710:
Gill and Deirdre to write to Chris Widden confirming the agreements that had been reached with
the
06020601: Clive to look into safety practices for canoe clubs on the
canoe union website. Done.
A lot of information had appeared on the BCU website on the day of the meeting.
At first reading it appeared to be very similar to that for rowing but with
some more flexibility. [Post meeting note: Clive has reviewed the BCU
documentation and identified areas where the Canoe Group need to develop their
own procedures.]
06020612: Mark to add the buoyancy ring to the checksheet.
Done.
06020614: Phil to buy the prop guard as soon as possible. Done. Waiting for it to be fitted.
Fund Raising
06020603: Helen to discuss sponsorship with Russell (who has provided
his ideas to the committee). Done. Helen
is to take the lead in putting together some firm proposals.
It was reported that Chris
Richardson has identified some possible sponsorship. Mark will put him in touch
with Helen.
05121202: Caz to get a
giant cheque (for the proceeds from the sponsored erg). Done
05121203: Mark and Gill to contact Nicki Ross and
arrange a date for the sponsored erg cheque to be presented. Done. Handed over on 18th March
This year’s sponsored ergo
has been postponed until later in the summer.
Futures
The City Council believe
that they are close to reaching an agreement on compensating the current tenant
of Netheridge Farm and they now expect to put the
full proposal for developing the land between the canal and the bypass to
Council members during April. Once that is done we should be able to complete
the purchase of land for the new boathouse quite quickly.
Action 06040304: Stephen to start planning a presentation for members of the
land purchase current proposals.
05121208:
Deirdre to ask Adi
Dolo, at the WAGS AGM, about the possibility of a
joint boathouse development with Wycliffe. Closed.
Adi Dolo has left
Wycliffe and the school is currently looking for a new head coach.
Regatta Committee
Clive noted that we should
ensure that members know how to prepare their boats for racing and not leave
safety checks to the last minute. Otherwise, there were no issues arising from
the Head.
Application
for this year’s remaining events have been sent to BWB, they will only charge us 1 fee for considering all 3.
Preparations for the Pub&Club regatta are in hand, some entries have already
been received. Maintenance work on the boats has yet to be organised.
Long Distance Head: We need
to book the field at the start. Action 06040305: Caz
to ask Laurence whether he has
booked the field at the start of the Long Distance Head.
05101712:
Stephen to write to ARA cc WAGS to
affiliate the LD Head for 2006. Done. Completed
form received back and sent on to the ARA.
06020606: Gill to discuss (Regatta) options with Ross. Ongoing
Ross contacted. Gill and Stephen will meet Ross Regatta Committee on 9th
April.
06020613: Laurence to send the pdf (of Head
poster) to Clive (to put on web). Done
Publicity/website
06020615: Helen to talk to Martin re possibility of helping out with
the website. Done. She will supply some
articles for the web site.
WAGS
A new Executive has been
elected. A new constitution for the Region has been submitted to the ARA for
approval. The Club is required to update its annexe of the WAGS Strategic Plan
by the end of August. Consideration is being given to the purchase of radios for
use at Regattas in the region.
Premises
05121206: Gill to obtain a new sign for the front of the Club. Done. Ready for collection, cost £45.
06020617: Clive to liaise with Phil re positioning and use of the
bike rack. Done.
06020619: Caz to bring own
whiteboard in if possible. Done
06020620: Deirdre to arrange a spring clean day. Done.
Deirdre thanked all who had helped.
Progress on objectives /
future plans
In introducing this item, Mark
reminded the Committee that they have to do more than manage the Club’s current
business, they also have to prepare/plan for the future. He felt that the key
element is to get a Strategic Plan in place: the Committee needs to decide what
should be in it, accepting that it will not be possible to please everybody. It
was noted that Sue Jones had offered to help prepare a Strategic Plan.
There was a discussion of
the issues that the Club should be concentrating on. The suggestions included:
Action 06040307 Deirdre to check whether Nicki
Ross still has the time to lead the Fund Raising Committee.
Action 06040308 Stephen to present initial ideas for raising money for the
new boathouse to the next Committee meeting.
Action 06040309 Stephen to write a summary of the land purchase negotiations
for Gill to circulate to members.
AOB
05020707
Gill to pass details of errors to Laurence
and ask him to make the corrections. Done.
Brian
noted that launch drivers are not recording outing times which makes it
difficult to know when the engines need to be serviced.
Deirdre
reported that the winch on the Cat trailer is dangerous. Gill thought she had
the spare parts needed to fix it. Action 06040310 Gill to check whether
she has the spare part for the Cat trailer winch.
Mark
reported that the jockey wheel on the old big trailer needs fixing. Sponging is
required to protect boats on the trailer and he asked that members look after
it so that we do not run short of sponge later in the year.
The
200 Club winners for March were:
Brian Nelson; Roger Stephens and Gill Ragon.
Resignation
of Treasurer
Caz
tendered her resignation as Treasurer saying that she could not continue to
devote the necessary time to the job because of work pressures and pending
exams. Mark thanked her for all that she had done for the Club. The Committee
can appoint somebody to fill the post for remainder of the year,
a candidate was mentioned and will be approached by Deirdre.
Date of next Committee
meeting: